How do I connect remote participants to my video conference room?

Scenario

I have a video conference enabled conference room and would like for remote participants to join for a meeting. They will be connecting via their computer with a webcam/microphone, smartphone, telephone, or similar video conference system.

Method 1) WebEx CMR (Collaboration Meeting Room)

A WebEx CMR is a cloud based virtual conference room specifically for your room. Your conference room can be configured with its own WebEx CMR. If not, complete and submit this form to send us a setup request. Below are the steps for connecting your conference room to a WebEx CMR.

Connecting to WebEx CMR

1) If your room is controlled via a touch screen, there should be a “WebEx CMR” or similar button listed under the “Phonebook” page of the touch screen. Pressing this button will automatically dial you into the virtual conference room where you can meet with your remote participants.

Note: If your system is controlled via remote control, please follow this video on navigating the Cisco Video Conference system to making a call based on your local contacts.

cmr button

2) Forward the weblink associated with your WebEx CMR to those who are joining remotely (This weblink was created by the video conferencing group and given to you during the creation of the WebEx CMR. If you need the link again, please email dl@uconn.edu). The remote participants will use this weblink to connect via their computer, smartphone, or telephone. Instructions for joining a WebEx can be found on UITS WebEx page.

 

Method 2) CMS Virtual Conference Room (Cisco Meeting Server) – Allows for WebRTC & Skype for Business Connections

A CMS Virtual Conference room is a cloud based virtual conference room specifically for your room. It is similar to the WebEx CMR, however, it has a few advantages and disadvantages when compared to WebEx CMR. Your conference room can be configured with its own CMS room. If  it is not configured already, complete and submit this form to send us a setup request. Below are the steps for connecting your conference room to a CMS .

Connecting to CMS Virtual Conference Room

1) If your room is controlled via a touch screen, there should be a “CMS Room” or similar button listed under the “Phonebook” page of the touch screen. Pressing this button will automatically dial you into the virtual conference room where you can meet with your remote participants.

Note: If your system is controlled via remote control, please follow this video on navigating the Cisco Video Conference system to making a call based on your local contacts. You will not need to enter a pin number for this room.

cmr button

Joining a CMS meeting using WebRTC

Forward the weblink associated with your CMS room to those who are joining remotely (This weblink was created by the video conferencing group and given to you during the creation of the CMS room. If you need the link again, please email dl@uconn.edu). The remote participants will use this weblink to connect via their computer or smartphone.

Joining a CMS  meeting using Skype for Business

Dial the SIP call string for the specified Virtual Meeting Room. This is usually something like ‘room name’@join.dl.uconn.edu. (This call string was created by the video conferencing group and given to you during the creation of the CMS room. If you need the link again, please email dl@uconn.edu.)

Right-click on the contact that appears and select start a video call.

Skype for Business Calling

The call will behave like a normal Skype for Business call.